An email is an electronic mail that is exchanged through a computer or a phone. It is a convenient way of communicating that is much faster than ordinary mail. Messages exchanged via email are digital and they are based on a model of store and forward. Below is a sample email template.
Sample Email Template
Date: ________________________________________
To: (the email address of the recipient (s) _________________________
Add Cc / Add Bcc: (incase of other preferred recipients) ___________________
From: _______________________________________________
Subject line: (topic) ___________________________________________
Who (the contact person) ______________________________________
Body: Hi, I would like to confirm whether you got the invoice I sent you yesterday. It has the full details as per our discussion on phone. My sales department has also acted accordingly. I kindly await your action before the week ends. (This covers the details below).
Purpose: ___________________________________________
Background: _________________________________________
What (subject matter) __________________________________
When (deadline) _______________________________________
Benefits (to audience) ___________________________________
Action requested _______________________________________
Signature block _________________________________________