Termination of employment template

June 17, 2011

A good termination of employment template outlines reasons why the employee contract has been terminated. In an “at will” employment relationship the employment may be ended by either party at any time and for any reason. It should also refer to process outlined in the company’s dispute resolution.
Sample dismissal or termination of employment letter


Name recipient,


City, street, state

Zip code

Name Company,


City, street, state

Zip code

Dear Mr. /Ms/………

Reference: Termination of employment

Further to our meeting of (date) I (regretfully) confirm that your employment with us is terminated with effect from (date)/with immediate effect.

As stated at our meeting the reason(s) for terminating your employment with us is/are as follows:

(Employer must clearly state reasons – transgressions and relevant policies if applicable)

(Employer must clearly state previous warnings, informal, formal, written etc., and circumstances and person’s response and subsequent behavior/performance for each warning.)

(Clearly state requirements regarding return of documentation, equipment, car, submission of final expenses claims, and any other leaving administration issues.)

(Clearly state actual leaving date, requirement or otherwise to serve period of notice, holiday pay, and other pay and pension details.)

(Clearly state the position regarding the employee’s right of appeal, and state the appeal process and timescales.)

Thank you for your past efforts and all the best for your future endeavors.




Download Termination of employment template in Word Format

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